Annual Report to the Fraternity and the Accreditation Process

Accreditation is a process whereby a chapter’s performance for the year is documented with the goal of obtaining good standing for the next school year.  Submitting the Accreditation Submission of the Annual Report to the Fraternity (with the section for each standard of operation completed) is mandatory for all chapters.  Failure to submit a copmlete report will result in chapter suspension.  The Grand Lodge may also impose additional chapter or individual officer sanctions deemed appropriate.

Chapters that meet six (6) or more Standards of Operation will be accredited for the next school year.  In addition, chapters that complete and submit the awards criteria section of the Annual Report to the Fraternity are eligible for national award recognition as explained here..

A chapter that does not receive accreditation will be required to create and execute a corrective action plan to ensure improvement for the future.  The chapter will have until the next Annual Report to improve its standing.  Failure to improve during that year may result in sanctions and/or corrective action that may include, but will not be limited to, the following:

• Programming - recommended programs the chapter can host or attend to educate members on how to improve chapter performance in specific standard areas.
• Accreditation Visit - a professional staff member or appointed alumni volunteer will visit the chapter to work with its officers and volunteer alumni to develop a plan and share ideas on how the chapter can achieve accreditation.
• Supervisory Committee - a committee of alumni may be formed and authorized to supervise chapter operations and programming.  This committee would work with the support and endorsement of the Grand Lodge till the chapter achieves accreditation.
• Suspension/Withdrawal of Charter - in cases where a chapter has not met standards and has made little or no acceptable progress during the following year, the decision may be made to suspend the chapter’s charter or withdraw the chapter’s charter and cease operations.

Any chapter not receiving accreditation may appeal the decision and request a review of their report by the Grand Lodge, whose decision will be final.

All accredited chapters should prepare action plans to address any Standards of Operation(s) for which the chapter did not meet the standard.  All chapters shall strive to obtain accreditation and improve its operations to achieve higher levels of performance.

Any questions regarding the report format, submission and or scoring process should be directed to Theta Xi Fraternity Headquarters at (800) 783-6294 or txhq@thetaxi.org

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